Administrative Expenses Overview, Types, Roles in Budgeting & Investing

Within sixty (60) calendar days of receiving the appeal, M/OAA/C must notify the recipient of the status (i.e., denied, approved, or more time is needed). The appeal must be in writing and must be postmarked within thirty (30) calendar days of receipt of the AO’s final decision. The organization must include all relevant and material evidence to support its position and must provide a copy of the appeal to the AO.

administration cost meaning

(3) Is necessary to the overall operation of the non-Federal entity and is assignable in part to the Federal award in accordance with the principles in this subpart. (e) Whether the non-Federal entity significantly deviates from its established practices and policies regarding the incurrence of costs, which may unjustifiably increase the Federal award’s cost. (a) Whether the cost is of a type generally recognized as ordinary and necessary for the operation of the non-Federal entity or the proper and efficient performance of the Federal award. (b) Conform to any limitations or exclusions set forth in these principles or in the Federal award as to types or amount of cost items.

Adjusting Indirect Cost Billings

The principles are designed to provide that Federal awards bear their fair share of cost recognized under these principles except where restricted or prohibited by statute. As these costs do not directly relate to production or sales volumes, they are generally fixed — or semi-fixed — and listed on the company’s income statement as indirect costs. Often, the objective of a company’s cost-reduction strategy is to lower costs in this category. Administrative fees are usually calculated based on the actual costs incurred by the organization or institution in providing administrative services. The fees may vary depending on the type of service provided and the resources required to deliver it.

To the extent that such credits accrued or received by the non-Federal entity relate to allowable cost, these costs must be credited to the Federal awarding agency either as costs or cash refunds. Any excess of costs over income under any other award administration cost meaning or contract of any nature is unallowable. This includes, but is not limited to, the non-Federal entity’s contributed portion by reason of cost-sharing agreements or any under-recoveries through negotiation of flat amounts for indirect (F&A) costs.

List of Grants with the Period-of-Performance

(c) Oversight exercised by Federal agencies and pass-through entities. (9) Recommendations to prevent future occurrences of the deficiency identified in the audit finding. (1) Must provide technical advice to auditees and auditors as requested. (vi) Coordinate, to the extent practical, audits or reviews made by or for Federal agencies that are in addition to the audits made pursuant to this part, so that the additional audits or reviews build upon rather than duplicate audits performed in accordance with this part. (iv) Advise the community of independent auditors of any noteworthy or important factual trends related to the quality of audits stemming from quality control reviews. Significant problems or quality issues consistently identified through quality control reviews of audit reports must be referred to appropriate state licensing agencies and professional bodies.

Notice of funding opportunity means a formal announcement of the availability of Federal funding through a financial assistance program from a Federal awarding agency. The notice of funding opportunity provides information on the award, who is eligible to apply, the evaluation criteria for selection of an awardee, required components of an application, and how to submit the application. The notice of funding opportunity is any paper or electronic issuance that an agency uses to announce a funding opportunity, whether it is called a “program announcement,” “notice of funding availability,” “broad agency announcement,” “research announcement,” “solicitation,” or some other term. (3) Federal award does not include other contracts that a Federal agency uses to buy goods or services from a contractor or a contract to operate Federal Government owned, contractor operated facilities (GOCOs).